What’s New in 2025?

Capsys | Capture Online

(On-Premises, Azure Commercial, Azure Government Editions)

CAPSYS CAPTURE 2025 introduces a number of significant improvements over previous versions especially if you are using a 2020 or earlier versions. A comprehensive list of improvements made in our June 2025 release can be found here!  Some of these major advancements and improvements include but are not limited to, Improved large file support - files of multiple GBs can now be sent to the server - a handy feature for processing Audio and Video files.  We’ve dramatically improved the web-client end-user experience by introducing right mouse click Content Menu options while a Case is loaded to simplify access to most case activities including: print, download, redact, index, classify, complete, unlock and delete.  If you are using CAPSYS' built in authentication methods (rather than SSO/SAML), we've added support for an Authenticator app (such as Microsoft's) to provide you with 2 factor authentication capabilities at login.  We have also further enhanced our existing support for SSO/SAML implementations allowing you to take full advantage of your preferred Identity Providers (IdP's) such as Ping Federate, Microsoft Entra, OneLogin and a myriad of others who adhere to the SAML 2.0 specification.

We’ve improved upon our existing ExecuBOT™ adding new ExecuBOTS (also referred to as Quick Server eXtensions) such as DBPro™, secured Web Client Database Lookups, updated our underlying Image Processing modules such as CCOCR, CCADC, PDF2FullText, Barcode/Separator (including QR support) and much more! 

We have added a two new AI driven ExecuBOTS that perform the additional heavy lifting in software with respect to document processing functions – minimizing end user manual data entry and manual document separation and naming where-ever/ when-ever possible. These include CAPSYS AcuityAI™ and DynamicOCR™.  Users of CAPSYS CAPTURE Version 2025 will notice overall performance improvements as we have optimized our code especially for use in the Microsoft Azure Cloud worldwide data centers.

Significant enhancements have been made to the ERP Line Item Data Entry and Validation module, we’ve further modernized the Process Designer for designing esthetically pleasing Process flows while maintaining our continued commitment to No Programming Required! to build scalable, extensible, and powerful capture workflows.

>> Get the 2025 Release Notes here

Beginning with 2019, continuing into our 2020 and now 2022 release, we have improved upon our concept of an “Active Home Page” which has been designed for power users. Active Home Pages keep the users focused on casework by allowing them to quickly access commonly used CAPSYS functions such as Index, QC, ReScan, Classify, and Redaction – all accessible without ever leaving the CAPSYS CAPTURE Home page. We’ve maintained our classic Tabbed Style UI for those users who are accustomed to the previous version’s usability features.



We’ve greatly enhanced our Image Processing capabilities, enhanced queue routing, added Dashboards, ERP Line Item Data Entry, and Validation support, application performance improvements, introduced a variety of new innovative ExecuBOTS/QSX’s and Input Sources expanding CAPSYS’ core functionality, capabilities and much more.

>> Get the 2025 Release Notes here

With the release of 2022, we have further expanded upon our new and innovative approach toward capturing content at the Point of Origin using the emerging IoT Smart Connected Scanning marketplace as well as reinventing how to invoke document capture functions for PC-based scanning needs. 

While we continue to fully embrace and support TWAIN, we’ve architected an entirely new method in which TWAIN controls are invoked via the Windows-based browser so we may support a variety of browsers available in the marketplace. With the introduction of the Microsoft Edge browser to replace Internet Explorer, Microsoft jettisoned support of Active-X controls. 

We developed a new small “applet” that gets installed one-time on the local scan workstation that serves as the communication layer between the TWAIN device driver and our CAPSYS CAPTURE Web Client called the “CAPSYS Scan Client”. The CAPSYS Scan Client also opens up our CAPSYS CAPTURE Web Client to support a variety of Windows-based HTML5 web browsers. 

The CAPSYS Scan Client applet resides in your local PC’s Windows System Tray and will be invoked (transparently) when the user desires to perform capture from the CAPSYS CAPTURE Web Client using a tethered-based scanner such as USB driven scanner or, a non-tethered based scanning using WIFI enabled devices. 

Those users who are performing all other functions aside from scanning operations do not need the CAPSYS Scan Client installed. In fact, the option to install CAPSYS Scan Client won’t be made available to the user unless the CAPSYS Server Administrator grants the user or group with the scan privilege.

With our Managed Capture as a Service offering – CAPSYS CAPTURE ONLINE (deployed using PaaS in Microsoft Government or Commercial Cloud Editions), we have introduced our proprietary CAPSYS AcuityAI™ and Dynamic OCR™ services that greatly enhance our ability to solve the most complex of document recognition and document classification challenges in the marketplace. 

Based on continuously improved technology, CAPSYS provides features such as text recognition on a specific area of an image and the ability to create searchable PDF/A (PDF/OCR) from scanned documents, images, or existing PDF documents. We have built-in multi-threading support; we can handle multiple languages and process a number of different document formats. 

Also available in our Managed Capture as a Service offering – CAPSYS CAPTURE ONLINE – we have expanded our support of the IoT Smart Connected Scanning platform which now includes bi-directional messaging services – providing near real-time user feedback, positive action, and message confirmations to the devices deployed in the field.

We’ve greatly enhanced our EmailGateway and Rendition Document Image Manager offerings. Email along with its large variety of supporting attachments continues to be one of the most favored methods of content ingestion sources. While scanning will be around for a very long time, automated ingestion of electronic documents using email has become a staple of comprehensive content capture strategy for many organizations. With eMail capture comes the challenge of dealing with all the varying types of attachments that accompany email messages. Now you can normalize all the incoming email body messages and varying attachments into a singular Case Management format, so you have consistency and predictability with your Content | Cases | Workflow throughout your business processes.

>> Get the 2025 Release Notes here

Introduced in version 2018 and further enhanced in our 2025 release, we created new QSX offerings called, Transform DocType, MetaData Injector and Assign Case Owner which allow CAPSYS Case Work to move back and forth between different Doctype profiles along with allowing the Case Work to be externalized for further processing by outsourced or third party firms who are not licensed CAPSYS users. Upon completion of their outsourced work on the cases, they can electronically return the work back to a CAPSYS system.

Using secured Enterprise File Sync and Share (EFSS) services, all the casework remains intact with the updated indexing data from your outsourced third party so it may continue processing further downstream in a CAPSYS Batch or Document Workflow – inclusive of the third party’s added metadata/index data. With our Assign Case Owner ExecuBOT, the returning casework can be directly assigned to a specific knowledge worker on your staff to complete the casework through the business process. These new extensible features provide a wide array of new business and technical capabilities for our partners and our customers.

Big Data Support. Introduced in version 2020 through our Managed Capture as a Service offering, CAPSYS CAPTURE ONLINE, we created a new offering called, CCBD ETL that addresses the unique challenges that have been created with Big Data. Customers have all this useful data locked up in huge data warehouses but only IT can get to it and everything with Big Data turns into a long-term project for the end-user in need of immediate use of the content. Not anymore with CCBD ETL QSX and CAPSYS CAPTURE ONLINE. We’ve added an HTML5 based forms designer tool that will allow users to quickly snap together user-friendly forms that take all that Big Data in your Data Warehouse and turn all that content into usable documents.

Those useable documents are contained in a CAPSYS CAPTURE virtual case – which gets created in a background batch process without user involvement – and, are then moved to a workflow queue for user review and interaction using a Case Management style user interface. Those cases contain either HTML5 or Searchable PDF documents which can then be automatically exported into your favorite Content Services Platform Solution such as Hyland OnBase, ShareBase, Office 365 SharePoint, OpenText, or simply to a file share on your network.

Introduced in 2019, we’ve added Mini-Dashboards to both the client-side as well as the server-side. These dashboards are intended to provide immediate insight and intelligence into the casework interacted with by the individual users as it is moved throughout your business process. In 2020 and 2022, we introduced and have expanded upon our much more, in-depth Dashboard offering that is available as a Managed Subscription Service called, CAPSYS CAPTURE ONLINE Dashboards (CCOD). CCOD provides configurable Dashboards that allow users to slice and dice a large number of transactional data contained in the CAPSYS database and visualize those data elements in a very usable and esthetically pleasing manner. CCOD can be configured to connect to both On-Premises based deployments of CAPSYS CAPTURE and the Cloud Edition of CAPSYS CAPTURE ONLINE.

In summary, we believe these significant innovations, enhancements, and additional features make CAPSYS CAPTURE an even better user experience for our user communities, our customers, and our partners!

Sincerely,

Team CAPSYS!