CAPSYS CAPTURE ONLINE™

Enterprise Cloud Data & Document Capture

The Intelligent Capture Foundation for Enterprise Intelligent Document Processing

Every business process begins with information.


Invoices, contracts, customer correspondence, healthcare records, applications, and countless other business documents enter your organization every day through paper, email, PDFs, electronic forms, fax, mobile devices, and other digital channels. The speed, accuracy, and security with which that information is captured directly impacts every business process that follows.


Organizations implementing Intelligent Document Processing (IDP) require more than document scanning. They require a secure, browser-based platform that consistently captures trusted business information and prepares it for AI-powered extraction, classification, workflow, and enterprise applications.

Reliable automation begins with reliable capture.


CAPSYS CAPTURE ONLINE™ is an enterprise-class Cloud Data & Document Capture platform engineered to securely capture business information wherever it originates and prepare it for enterprise applications, workflow automation, and modern Intelligent Document Processing (IDP) initiatives.


Built on a browser-based architecture, CAPSYS CAPTURE ONLINE supports public cloud, private cloud, and hybrid cloud deployments, allowing organizations to modernize enterprise capture while simplifying administration, reducing infrastructure complexity, and supporting users across the organization.


Whether replacing legacy document capture systems, expanding cloud initiatives, or preparing for AI-enabled business automation, CAPSYS CAPTURE ONLINE provides the trusted capture foundation that allows information to move efficiently throughout the enterprise.

CAPSYS CAPTURE ONLINE cloud data and document capture platform supporting Intelligent Document Processing, AI-powered.

CAPSYS CAPTURE ONLINE™ provides the intelligent capture foundation for enterprise Intelligent Document Processing, securely capturing business information from virtually any source and delivering trusted content to your enterprise applications.

What Is Enterprise Cloud Data & Document Capture?

Enterprise Cloud Data & Document Capture is the process of securely capturing business information from paper documents, email, scanners, mobile devices, electronic forms, and digital files through a centralized browser-based platform. The captured information is transformed into business-ready data for seamless integration with leading Enterprise Content Management (ECM), Enterprise Resource Planning (ERP), Customer Relationship Management (CRM), workflow automation, Artificial Intelligence (AI), and Intelligent Document Processing (IDP) platforms, including Hyland OnBase, FileBound by Upland, Microsoft 365 SharePoint, SAP, Oracle NetSuite®, and Salesforce.



CAPSYS CAPTURE ONLINE™ provides this capability through a secure browser-based architecture supporting public cloud, private cloud, and hybrid cloud deployments.

Enterprise Information Capture Architecture

Business information enters your organization through many channels. CAPSYS CAPTURE ONLINE provides a single browser-based platform that securely captures, validates, routes, and monitors that information before delivering trusted business content to Enterprise Content Management (ECM), ERP, CRM, workflow automation, and other enterprise applications.

CAPSYS CAPTURE ONLINE enterprise information capture architecture

Why Intelligent Document Capture Matters

Capturing documents is no longer the objective.


Capturing trusted business information is.


Traditional document capture systems focused on creating electronic images. Modern organizations require much more. Before information can be classified, validated, analyzed, or used to automate business processes, it must first be captured accurately, securely, and consistently.

CAPSYS CAPTURE ONLINE was engineered to provide that trusted point of information ingestion.



Rather than functioning as a standalone scanning application, CAPSYS CAPTURE ONLINE captures information from virtually any business source and prepares it for downstream processing, enterprise applications, and Intelligent Document Processing technologies. By standardizing how information enters the organization, CAPSYS helps improve the quality, consistency, and reliability of every process that follows.

Brower-Based Enterprise Capture

Enterprise organizations need a capture platform that adapts to their business—not one that forces the business to adapt to the software.

CAPSYS CAPTURE ONLINE delivers secure, browser-based capture that supports distributed operations, remote users, departmental deployments, and enterprise-wide implementations through a single centralized platform.


Because the application runs through a standard web browser, organizations eliminate many of the challenges associated with traditional desktop capture software, including workstation installation, client maintenance, version management, and complex software upgrades.


The result is a capture environment that is easier to deploy, simpler to administer, and better aligned with today’s enterprise IT strategies.


Key advantages include:

  • Browser-based enterprise document capture
  • Centralized administration and configuration
  • Public cloud such as Microsoft Azure, private cloud, and hybrid cloud deployment
  • Reduced workstation support and software maintenance
  • Consistent user experience across the enterprise
  • Enterprise scalability and simplified administration

Capture Information Wherever Business Happens 

Business information arrives through many channels, and CAPSYS CAPTURE ONLINE was designed to capture it all through one consistent platform.

Organizations can securely capture information from:

  • Production, departmental, and desktop scanners
  • Multifunction printers (MFPs)
  • Email attachments
  • PDF documents
  • Electronic forms
  • Fax documents
  • Mobile devices
  • Electronic files and shared repositories

Regardless of where information originates, CAPSYS CAPTURE ONLINE prepares it for immediate use within enterprise business processes while maintaining a secure and consistent capture experience across the organization.

Deploy on Your Terms

Every organization has unique infrastructure requirements, security policies, compliance obligations, and cloud strategies. CAPSYS CAPTURE ONLINE provides the flexibility to deploy enterprise document capture in the environment that best aligns with your business and technology requirements.

Whether your organization is adopting Microsoft Azure, leveraging customer-managed Amazon Web Services (AWS) infrastructure, maintaining private cloud environments, or combining cloud and on-premises systems, CAPSYS CAPTURE ONLINE delivers a consistent browser-based experience with centralized administration.


Public Cloud

Deploy enterprise document capture within cloud environments, including Microsoft Azure Commercial and Azure Government. CAPSYS CAPTURE ONLINE can also be deployed within customer-managed AWS infrastructure, enabling organizations to leverage existing cloud investments.

Public cloud deployments support geographically distributed operations, simplify application accessibility, and reduce dependence on locally maintained infrastructure.


For AWS deployments, CAPSYS provides application-level implementation and support, while customers or their designated cloud providers manage the underlying AWS infrastructure.


Private Cloud

Maintain greater control over your document capture environment by deploying CAPSYS CAPTURE ONLINE within privately managed infrastructure.

Private cloud deployments help organizations align document capture operations with internal security policies, information governance requirements, regulatory obligations, and established IT management practices.


CAPSYS CAPTURE ONLINE delivers its browser-based document capture capabilities while allowing organizations to retain control over their hosting environment.


Hybrid Cloud

Combine cloud-based services with existing on-premises infrastructure to support evolving enterprise requirements. CAPSYS CAPTURE ONLINE supports hybrid cloud deployment architectures that allow organizations to maintain selected applications, documents, and business systems on-premises while leveraging cloud technologies for distributed document capture, processing, and workflow automation.


This approach helps organizations modernize document-intensive business processes while preserving existing technology investments and accommodating security, compliance, and operational requirements.


Your cloud strategy should support your business—not define it.

From Capture to Intelligent Document Processing

Capturing information is the beginning of the process—not the end.


Once information has been securely captured through CAPSYS CAPTURE ONLINE, it becomes available to the systems and processes that keep your organization moving. Documents and data can be routed into workflow, Enterprise Content Management (ECM), Enterprise Resource Planning (ERP), records management, and other business applications where information is validated, processed, and acted upon.


Organizations implementing Intelligent Document Processing can extend this foundation even further.


CAPSYS AcuityAI™ applies advanced AI models to understand document content and extract business information. Automatic Document Classification identifies and organizes documents based on business rules, while DynamicOCR™ combines machine intelligence with human validation when exceptional accuracy is required.


Each solution builds upon the same trusted capture foundation.



That allows organizations to expand automation over time without replacing the capture environment they already depend on.

Eliminate Manual Data Re-Entry with Intelligent Automation

One of the greatest inefficiencies in document-centric business processes is the repetitive task of manually extracting information from invoices, claims, applications, healthcare records, correspondence, and other business documents—only to re-enter that same information into ERP, ECM, CRM, financial, healthcare, or other enterprise applications.


CAPSYS CAPTURE ONLINE™, together with CAPSYS AcuityAI™, transforms this manual process into an intelligent information flow. Documents are securely captured through a browser-based platform, while AcuityAI intelligently classifies documents, extracts business-critical information, validates the results, and prepares trusted data for delivery into downstream enterprise systems.


Rather than asking employees to repeatedly review documents and manually key information into multiple applications, organizations can automate much of the process while maintaining accuracy, consistency, and governance. The result is faster transaction processing, improved data quality, reduced operating costs, and greater operational efficiency.


By reducing—or in many cases eliminating—manual data re-entry, CAPSYS enables employees to focus on higher-value business activities instead of repetitive administrative tasks. Reliable automation begins with reliable capture, and CAPSYS CAPTURE ONLINE provides the trusted foundation that makes enterprise Intelligent Document Processing possible.


Reliable automation begins with reliable capture.

Image depicting CAPSYS CAPTURE ONLINE Cloud Edition and CAPSYS AcuityAI™ InvoiceExtract IDP product set

Enterprise Integration

Modernizing enterprise capture should strengthen your existing technology investments—not replace them.


CAPSYS CAPTURE ONLINE was designed to integrate with the applications your organization already uses every day, allowing captured information to move seamlessly into established business processes.

Typical integrations include:

  • Enterprise Content Management (ECM)
  • Enterprise Resource Planning (ERP)
  • Customer Relationship Management (CRM)
  • Business Process Management (BPM)
  • Workflow automation platforms
  • Records management systems
  • Line-of-business applications
  • Cloud storage repositories

Whether integrating with Hyland OnBase, Microsoft SharePoint, ERP platforms, or custom business applications, CAPSYS CAPTURE ONLINE provides a consistent and secure method for introducing trusted information into your enterprise.


The result is a capture solution that complements your existing architecture while preparing your organization for future automation initiatives.

Operational Visibility Through Real-Time Dashboards

Capturing information is only part of the equation. Enterprise organizations also need visibility into how information is flowing through their capture environment.


CAPSYS CAPTURE ONLINE provides configurable dashboards that deliver real-time metrics and operational analytics, giving administrators and business managers immediate insight into capture volumes, processing activity, workload distribution, system performance, and operational trends.


With centralized visibility into enterprise capture operations, organizations can identify bottlenecks, balance workloads, monitor productivity, support service-level objectives, and make informed decisions based on real-time operational data rather than assumptions.


Because better decisions begin with better information, CAPSYS dashboards transform capture activity into actionable business intelligence.



Image representing the metrics and analytics that can be displayed providing valuable insight into the business process

Enterprise Dashboards, Metrics & Analytics
 CAPSYS CAPTURE ONLINE™ provides real-time dashboards, operational metrics, and analytics that enable organizations to monitor document volumes, automation performance, processing trends, exception rates, and overall system health—providing the visibility needed to continuously optimize enterprise information capture and Intelligent Document Processing.

Engineered for Long-Term Value

Enterprise information capture is not a one-time project. It is a foundational capability that supports business operations for years to come.

As organizations modernize their information management strategies, they need technology that adapts to changing business requirements without requiring the capture environment to be replaced every few years.


CAPSYS dashboards convert operational data into meaningful business intelligence, enabling managers to continuously improve efficiency, measure performance, and support data-driven operational decisions across the enterprise.


Organizations can begin by modernizing document capture and expand over time into Intelligent Document Processing, AI-powered information extraction, workflow automation, advanced document classification, and other automation initiatives—all while continuing to build upon the same trusted capture foundation.



This approach protects previous technology investments while providing the flexibility to adopt new capabilities as business priorities evolve.

Infographic from CAPSYS CAPTURE ONLINE showing a five-step intelligent document processing workflow.

Built for Enterprise Operations 

Enterprise organizations demand consistency.


Information must be captured securely.


Users expect a consistent experience regardless of location.


Administrators need centralized control.


Business applications depend upon trusted information.


CAPSYS CAPTURE ONLINE was designed to meet those expectations.



From browser-based deployment and centralized administration to flexible cloud architectures and enterprise integration, every component was engineered to simplify information capture while supporting the governance, security, and operational standards expected within today’s enterprise.

The result is a capture environment that scales with your organization while reducing administrative complexity and improving operational consistency.

Why Capsys Capture Online?

Organizations evaluating enterprise capture solutions are making decisions that will influence how business information enters their organization for many years.


They need more than software.


They need confidence that their capture platform will support future business initiatives, integrate with existing systems, and adapt as technology continues to evolve.


CAPSYS CAPTURE ONLINE delivers that confidence through practical engineering, flexible architecture, and a commitment to solving real-world business challenges.


For more than three decades, CAPSYS Technologies has helped organizations modernize document-centric business processes across healthcare, insurance, financial services, manufacturing, government, higher education, and shared services environments.



That experience continues to shape the architecture, capabilities, and ongoing evolution of CAPSYS CAPTURE ONLINE.

Capture Information Once. Put It to Work Everywhere.

Business information creates value only when it moves efficiently through the organization.


CAPSYS CAPTURE ONLINE captures information once and prepares it for the systems and business processes that depend upon accurate, trusted information.


Whether the next step is workflow automation, Enterprise Content Management, AI-powered processing, records management, ERP integration, or another business application, CAPSYS CAPTURE ONLINE provides the trusted entry point through which enterprise information begins its journey.


Reliable automation begins with reliable capture.


That principle has guided the design of CAPSYS CAPTURE ONLINE from the beginning and continues to guide its evolution today.

Ready to Modernize Enterprise Capture?

Whether your organization is replacing a legacy capture solution, expanding cloud initiatives, supporting a distributed workforce, or preparing for Intelligent Document Processing, CAPSYS CAPTURE ONLINE provides the secure, flexible, and scalable foundation to support your long-term information management strategy.



Our experienced solution consultants work with your team to understand your business objectives, technical environment, and deployment requirements before recommending an implementation strategy that aligns with your operational goals.

Operational Visibility Through Real-Time DashboardsOperational Visibility Through Real-Time Dashboards

See how CAPSYS CAPTURE ONLINE can modernize enterprise information capture while providing the trusted foundation for today’s information management and tomorrow’s automation initiatives.

Schedule a Personalized Demonstration

Speak with a Solution Consultant

Let’s discuss your current capture environment, modernization strategy, and long-term information management goals.

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Frequently Asked Questions

  • What is Enterprise Cloud Data & Document Capture?

    Enterprise Cloud Data & Document Capture is the process of securely capturing documents and business data from virtually any source—including scanners, multifunction printers (MFPs), email, fax, PDFs, mobile devices, and electronic files—and delivering that information directly into business applications and workflows through a cloud-based platform.


    CAPSYS CAPTURE ONLINE provides organizations with a secure, browser-based enterprise capture solution that eliminates the need for traditional desktop capture software while enabling users to classify documents, extract data, validate information, and route content into enterprise systems. The platform supports both structured and unstructured documents and serves as the foundation for digital transformation and intelligent automation initiatives.

  • How is CAPSYS CAPTURE ONLINE different from traditional document capture software?

    Unlike traditional document capture software that often requires locally installed applications, CAPSYS CAPTURE ONLINE is a modern, web-based enterprise capture platform that can be accessed securely through a browser.


    The solution centralizes capture workflows, simplifies administration, and allows organizations to deploy new capture processes without installing software on every workstation. CAPSYS CAPTURE ONLINE supports distributed scanning, email capture, cloud-based document ingestion, intelligent routing, workflow automation, and integration with (ECM), ERP, and proprietary line-of-business applications.


    Its cloud-native architecture also makes it ideal for organizations with remote employees, multiple office locations, or hybrid work environments.

  • Does CAPSYS CAPTURE ONLINE support Intelligent Document Processing?

    Yes. CAPSYS CAPTURE ONLINE supports Intelligent Document Processing (IDP) through the CAPSYS AcuityAI™ suite of AI-powered technologies.


    CAPSYS AcuityAI combines optical character recognition (OCR), intelligent character recognition (ICR), machine learning, generative AI, and large language models (LLMs) to automatically classify documents, extract key business data, validate results, and improve processing accuracy.


    Organizations can automate invoice processing, claims, healthcare forms, correspondence, purchase orders, HR documents, tax forms, and many other document-intensive business processes while reducing manual data entry and accelerating workflow processing. 

  • Can CAPSYS CAPTURE ONLINE be deployed in a private cloud?

    Yes. CAPSYS CAPTURE ONLINE supports multiple deployment options, including:

    • Public cloud
    • Private cloud
    • Customer-hosted cloud environments
    • Traditional on-premises deployments
    • Hybrid cloud architectures

    This deployment flexibility allows organizations to meet their security, compliance, performance, and governance requirements while maintaining a consistent user experience. Whether your organization prefers a fully managed SaaS solution or a privately managed cloud environment, CAPSYS can support your deployment strategy.

  • Does CAPSYS integrate with Hyland OnBase and other systems such as Microsoft 365 SharePoint?

    Yes. CAPSYS has extensive experience integrating with enterprise content management and business applications.


    CAPSYS CAPTURE ONLINE integrates with:

    • Hyland OnBase
    • Microsoft 365 SharePoint
    • FileBound
    • Salesforce
    • ERP systems
    • Electronic health record (EHR) systems
    • Proprietary line-of-business applications
    • REST API-enabled applications

    Documents and extracted data can be automatically delivered into downstream workflows, reducing manual processing while improving accuracy and operational efficiency. CAPSYS has successfully deployed integrations across healthcare, government, manufacturing, financial services, insurance, and many other industries. 

  • Can CAPSYS capture email attachments and PDF documents?

    Absolutely.


    CAPSYS CAPTURE ONLINE can automatically monitor email inboxes, capture incoming messages and attachments, retrieve PDF documents, TIFF images, Microsoft Office files, and many other document types.


    The platform can automatically classify incoming documents, extract important business information, perform validation, and route documents into business workflows without user intervention.


    CAPSYS also supports cloud fax integrations, bulk imports, network folders, scanners, multifunction devices (MFPs), and IoT Smart Connected Scanning™ to provide a comprehensive enterprise capture solution.

  • What industries use CAPSYS CAPTURE ONLINE?

    CAPSYS CAPTURE ONLINE is used by organizations across numerous industries that need secure, scalable, and intelligent document capture.


    Common industries include:

    • Healthcare
    • Insurance
    • Financial Services
    • Banking
    • Government
    • Manufacturing
    • Transportation
    • Education
    • Utilities
    • Legal
    • Human Resources
    • Shared Services Centers

    Organizations use CAPSYS to automate document-intensive business processes such as accounts payable, patient registration, claims processing, correspondence management, records management, employee onboarding, customer service, contract processing, and digital transformation initiatives.


    Because the platform is highly configurable and integrates with leading enterprise applications, CAPSYS CAPTURE ONLINE can be adapted to virtually any document-driven business process.

  • Does CAPSYS CAPTURE ONLINE have the ability to integrate with leading Cloud Fax systems such as Retarus, OpenText RightFax, and others?

    Yes. CAPSYS CAPTURE ONLINE is designed to integrate with leading cloud and enterprise fax platforms, enabling organizations to automate the capture and processing of inbound fax documents without manual intervention.


    Using native connectors, REST APIs, monitored folders, email integration, and other configurable input sources, CAPSYS CAPTURE ONLINE can securely retrieve fax images and metadata, automatically classify documents, extract business-critical data, validate information, and route documents into downstream business applications and workflows.


    CAPSYS has developed a dedicated CAPSYS Retarus Connector™ that integrates directly with Retarus Cloud Fax, allowing the platform to detect new inbound faxes, securely retrieve TIFF and PDF documents along with associated metadata, and immediately initiate automated workflows. When combined with CAPSYS AcuityAI™, organizations can further automate document classification, intelligent data extraction, and validation for invoices, healthcare forms, insurance claims, purchase orders, customer correspondence, and other document-intensive processes.  


    CAPSYS CAPTURE ONLINE also supports integration with enterprise fax solutions such as OpenText RightFax, allowing organizations to modernize existing fax workflows while preserving investments in established fax infrastructure. Documents captured from RightFax can be automatically processed and delivered into enterprise content management (ECM), ERP, healthcare, and line-of-business systems.


    By integrating cloud fax with intelligent document processing (IDP), CAPSYS helps organizations eliminate manual fax handling, accelerate business processes, improve data accuracy, enhance compliance, and reduce operational costs—all within a secure, scalable cloud-based capture platform.

CAPSYS CAPTURE ONLINE™ at A Glance

Deployment Options: Public Cloud, Private Cloud, Hybrid Cloud or On-Premises


Architecture: Browser-based; Microsoft Azure PaaS/IaaS deployment options; customer-managed AWS infrastructure supported through appropriate application deployment configurations.


Information Sources: Scanners, Email and Attachments, Mobile, Electronic Forms, Fax, Digital Files


Enterprise Integrations: ECM, ERP, CRM, BPM, Workflow, Proprietary line-of-Business Applications


AI Enabled Classification, Extraction and more: Intelligent Document Processing (IDP)

IoT Smart Connected Scanning powered by CAPSYS CAPTURE ONLINE™

iot smart connected scanner

Document capture has never been easier with CAPSYS CAPTURE ONLINE and IoT Smart Connected Scanning.  No PC’s, no cables, no drivers, no OS updates, no application software. And, because IoT Smart Connected Scanning requires no externally connected PCs or Monitors to capture your documents, it means fewer carbon emissions. Now that's just simply put....plain IoT SMART!


IoT Smart Connected Scanning powered by CAPSYS CAPTURE ONLINE from IDT can connect to all kinds of Enterprise File Sync and Share solutions, Content Platform Services, and Customer Relationship Management applications.  Get the complete overview by clicking here!


There is a very good reason why Buyers Lab recognized Alaris for Outstanding Achievement in Innovation and they call it a "groundbreaking" solution. Read the full press release by clicking here.