Solutions by Industry

Partner with skilled industry professionals who speak your language

For over a decade, CAPSYS’ Cloud and On-Premises web-based, data and document capture solutions offer flexibility, adaptability, scalability and ease of use allowing a wide array of organizations in varying industries and vertical markets to have selected CAPSYS. Our business partners maintain industry and vertical market expertise that allow them to personalize, tailor and configure CAPSYS CAPTURE systems to meet the needs of nearly any industry or vertical market segment. When you invest in CAPSYS Technologies, you get people and an organization that aligns with your specific business and technology needs to solve your business needs today and well into the future. 

To learn more about how CAPSYS can be used in your particular vertical market or industry segment, follow the links below.  

Shared Service Centers

Women thinking at computer

Aerospace & Defense

Uniform with ribbons

Banking | Credit Unions | Loan

Columns and steps of marble

 

Healthcare

Doctors meeting with stethoscope

Food Services, Grocers, Wholesalers, Distribution and Franchise Operations

Mother and daughter food shopping

Higher Education

Adult students studying

Local, State and Federal Government

Capitol building in DC

Transportation and Logistics

Long haul truck on a highway to nowhere

Auto Dealers/Financing Groups

New tire and rim on orange car


Shared Service Centers

Eliminate paper and capture at point of origin to speed up accounting and finance processes

With CAPSYS on the frontend of your AP process, you can speed up your finance and accounting processes by adding CAPSYS CAPTURE to your organization. CAPSYS CAPTURE process automation promotes faster inter-departmental AP processing, better decision-making and allows other departments and locations to share critical information.  Accounts payable automation software can transform an AP department from a back office necessity into a cost-saving strategic partner supporting business agility and driving future growth.   This is especially true in the case of Shared Service Centers that provide AP services for multi-national, multi-divisional organizations. 

With AP departments today facing increasing volumes of invoices originating from a variety of sources (such as email, EDI, paper, faxing and more) while increasing process complexity and ongoing pressures to accomplish more with less, organizations must turn to automating AP operations that increase efficiency, streamline invoice processing and deliver a rapid return on investment.

CAPSYS CAPTURE empowers AP departments with electronic invoice capture by automating AP workflow while providing integration with core financial systems, enterprise resource planning (ERP) and Content Services systems to automate and streamline invoice processing.

Contact CAPSYS today to learn more about how we can assist you with your data and document capture initiatives for Shared Services environments!


Aerospace & Defense

High-Impact, High-Value Business & IT Solutions for Aerospace & Defense from CAPSYS Technologies

The Aerospace and Defense (A&D) industry is facing multiple business process and IT challenges, the largest being the need to anticipate needs rather than react to demands.

We understand you are tightly regulated by the FAA (FAR) 91, DCAA (and more), and your complex business processes and IT systems must maintain reliable data and documents with careful attention paid to security and accountability.  Organizations embracing flexibility, adaptability, and vision will move to the forefront of their industry sectors. Information-focused content services, workflow technology and document management systems allow organizations to automate the mundane yet integral parts of their business processes and focus on high-impact, high-value aspects that affect change and results.

CAPSYS’ work with aerospace and defense companies makes it clear that industry members need a comprehensive, enterprise content management solution that can manage complex and voluminous amounts of documentation that must be maintained and made accessible to internal/external auditors, trading partners, the government, and customers.

Using CAPSYS CAPTURE ONLINE in the Microsoft Azure Government Cloud Edition gets you the kind of secure solution you would come to expect from a leader in the industry.  

Use CAPSYS to ingest and manage in a consistent and secure manner, ensuring integrity along the way for:

  • Work Sequence Procedures
  • Inspection Reports, Flight logs
  • Maintenance Records & Manuals
  • Audit Trails
  • Training & Certifications 
  • Records for Personnel

Contact CAPSYS today to learn more about how we can assist you with your data and document capture initiatives for Aerospace and Defense environments!


Banking | Credit Unions | Loan Processing

Efficiency, Compliance and Compelling ROI

Streamline your loan document handling, loan origination and loan servicing processes with content services, document imaging, classification, and workflow services from CAPSYS Technologies.  CAPSYS provides the ideal on-ramp for capturing and processing credit union, commercial, residential mortgage documents and loan financing packages. We understand that end goal is to close more qualified loan packages with less people involved.

We offer data and document capture solutions that seamlessly integrate with your Loan Origination System (LOS) such as Empower, Fiserv, ISGN's Tempo Default Management software to create a 21st Century Loan Process and Loan Servicing end to end solution that is hosted in state of the art datacenters such as Microsoft Azure or Hyland Software's GCS datacenters.  It is a complete data and document capture system that will be available whenever you need it.  Microsoft Azure datacenters meet the most stringent of security guidelines for the financial services industry.

With CAPSYS CAPTURE, you gain improved operational efficiencies and get the critical loan package information into your underwriting systems quickly.

We Know Credit Unions and Banking

Essential to achieving operational efficiency, regulatory compliance and profitability is to reduce the per-unit processing cost for each mortgage package that is created. IDT provides an end-to-end solution to achieve these desired goals; the strategy consists of these key elements:

  • Remote Branch Capture/Scanning: Scanning documents from remote facilities has two very important benefits: the underwriting process starts much faster, and shipping costs can be eliminated.
  • Electronic Data and Document Capture: Loan documents can originate from a network of independent brokers. Because of their independence, each broker network likely captures its loan origination documents using different technologies and presents content to your institution in many different formats. A Data and Document Transformation Gateway from IDT can normalize all content, regardless of its origination, into a single format that can be efficiently processed by your systems automatically.
  • Workflow: Once loans are received at the central location, Workflow can be used to start the underwriting process. This ensures documents are being handled quickly and consistently, and provides a complete audit trail.
  • Outlook E-Mail Integration: We know you receive an overwhelming amount of your loan processing documents from email. And, that the email attachment process can be quite atrocious in terms of the varying formats, files types, sizes, etc. We have solutions to this complicated and time consuming problem and the good news is that it does not require your staff members to be tasked with manually reading/deciphering through thousands of emails, attachments and nor does not require you to print them all out!
  • Integration with the Loan Origination Software (LOS): To ensure the system is as efficient as possible, it is important to look at integrating your document management system with the existing LOS. This will: >Give users access to mortgage documents >Allow for a fast transfer of data between systems >Ensure that the business rules established in the LOS are being followed.
  • Automatic Document Type Classification: Loan documents can contain over 175 different document types. This solution allows you to use software to separate 300 to 500 page loan files into their individual document types with little human intervention.
  • Automatic Index Extraction: Automatically extract data from the loan documents to populate data into the bank's LOS.
  • Reporting: Allow users to track where loans are in the process, what documentation is missing, and who is working on it at that exact time.
  • Long-term Archival of Documents: Permanently store the loan documents in a centralized location with access to a full audit trail of each stage of the loan's life.
  • Outbound Formatting and Submission to Fannie Mae, Freddie Mac or other Loan Investors: IDT can help your banking institution develop efficient processes and methodologies to deal with the sale or disposal of loan packages to third parties.

Contact CAPSYS today to learn more about how we can assist you with your Loan Origination, Mortgage, Banking, and Finance data and document capture initiatives!


Healthcare

Physician Practices, Medical Clinics and Hospitals

EHR Document Capture Platform of Choice
Because of our unique web-browser technology, CAPSYS is the ideal software solution to help you overcome the challenges of converting large amounts of paper medical records to an electronic format for EHR initiatives. With our secure Cloud technology, CAPSYS can help you and your IT department greatly reduces the amount of time you spend in deploying your data and document scanning solution. 

Diverse Application Uses 
Sample use cases for CAPSYS CAPTURE include Patient or Client On-boarding, Appeals and Grievances, Mobile Medicare Enrollment, Provider Credentialing and of course traditional Case Management and Claims Processing.

We have you in mind. It is as easy as 1 2 3 
We understand that learning complicated, proprietary software packages can be very cumbersome especially when using outsourcing or temporary services personnel. That is why CAPSYS is built using web-browser technology which is easy to learn and become acclimated with quickly. Training can be done in minutes and even remotely. 

Flexibility and Adaptability 
CAPSYS' open architecture allows it to be easily integrated with all of the major EHR systems, proprietary solutions and the major ECM vendors. If you are in the midst of converting over to a new EHR system, CAPSYS can be configured to temporarily store the electronic records until you are ready to upload the files into your new EHR system once it is live and ready to go. 

Contact CAPSYS today to learn more about how we can assist you with your healthcare related data and document capture initiatives!


Food Services, Grocers, Wholesalers, Distribution and Franchise Operations

Addressing the Direct Store Delivery Paradox

Your industry is plagued with paper due to government regulations, compliance mandates and simply the high number of transactions.   Here is the plain truth:

  • Direct Store Delivery (DSD) products represent 24% of unit sales but generate 53% of all profits for a typical supermarket.
  • DSD products are 356% more profitable than centrally purchased and distributed goods.
  • However, the cost of DSD invoice processing is 226% higher than centrally invoiced goods, reducing profitability.
  • Imagine the profits of DSD goods at the business processing costs of central invoicing!

Typical Direct Store Delivery and Invoice Handling Process

  • Gather/Manually Send DSD invoices to a Central AP function
  • Adds Significant Costs & Delays (10 to 12 days) to Cycle
  • Impacts Cash Management, Timely Payment and Inventory
  • MFP not Cost Justified – print volumes are decreasing, image quality/handling less than acceptable
We have the Better Mouse Trap

CAPSYS CAPTURE ONLINE and Kodak Alaris are the ideal software and hardware solution to help you overcome these challenges and capture large amounts of paper invoices at DSD points of origin.  With our secure Cloud technology, CAPSYS can help you and your AP Department reduce payment  cycles, improve profitability and achieve compliance.

No PC Needed

  • Embedded Robust Imaging DSP
  • Perfected Image Directly from Scanner
  • Autonomous Network Resident – Discoverable

Data & Network Efficient/Secure

  • No Data at REST/Latency
  • No PC/Low IT Provisioning & Support Costs
  • Packages Data into Easily Digestible Streams
  • Future Proof – Platform/Connectivity/Edge Capable

Compelling, ROI Driven Results 

  • Retailer with 125 Stores Reduced Cost from $8.20 to $1.90 per Invoice!
  • At 821,000 Invoices Per Year = $5.2M In Real Savings
  • 125 Stores @ 3 Scanners Per Store At List Price of $1,295 Per S2060W Payback is <1 Month (No PC or IT Support Costs)
  • Improved Cash & Inventory Management
  • Compelling ROI that Delivers Greatest Value!

Robust & Reliable Hardware/Mechanicals Intelligence/Ease of Use

  • Intelligent Document Protection, Active Feed Technology Perfect Page & SmartTouch
  • Configurable, Programmable Control Panel/Buttons
  • Simple 1 Step Deployment/Scan to Provision & Update

We have you in mind. It is as easy as: 1, 2, 3 !
We understand that learning complicated, proprietary software packages can be very cumbersome especially when using outsourcing or temporary services personnel. That is why CAPSYS is built using web-browser technology which is easy to learn and become acclimated with quickly. Training can be done in minutes and even remotely.

Contact CAPSYS today to learn more about how we can assist you with your Food Services related data and document capture initiatives!


Higher Education

Versatile, Flexible and Scalable Higher Education Software Solutions

Higher Education Software Solutions for Data and Document Capture

Higher educational institutions generate and receive enormous amounts paperwork on a daily basis. Educational institutions have to deal with applications, immunization and health records, parent, teacher and student correspondences, exam results, transcripts, accounting records, athletic documents, alumni records, personnel files, special education records...the lists go on and on. All of these documents create inefficiencies and add to the administration costs that detract from your primary mission, which is education.

Versatile, Flexible and Scalable

CAPSYS can assist with capturing onboarding and enrollment documents, health, financial, exam processing, transcript documents - document types of all kinds. CAPSYS' visual process designer can greatly assist with developing personalized workflows tailored to meet the specific needs of each department. By managing student application files electronically, CAPSYS can optimize all of the various document processing operations found within educational institutions. CAPSYS works with all of the major ECM providers such as Hyland OnBase, EMC, IBM and others and its flexible architecture can easily integrate with the major Student Information Systems.

Contact CAPSYS today to learn more about how we can help you with your Higher Education related data and document capture initiatives!


Local, State and Federal Government

Faster, affordable government is possible with CAPSYS CAPTURE data and document capture

Government agencies deal with many challenges when it comes to managing paperwork and documents. First, there is a diverse set of content to contend with on a daily basis. Whether it is court documents, public works contracts, meeting minutes, tax records, court reports, or other public records, agencies are expected to effectively manage and maintain all of this content safely and produce it - without delay. In the past, agencies had to devise their own rules and methods to manage their unique content. This departmental, non-unified records management approach is expensive, risky, hard to maintain, and creates silos of information and blind spots for the governing body as a whole.

Staying Accountable

Visibility and accountability from Government agencies is becoming vastly harder to provide to the public. From meeting agendas to contracts, an increasing amount of documentation must be made easily accessible to the public by law. Failure means violation of statute and poor public service.

Budget Concerns

It is increasingly more difficult to find funds for the ever-increasing offsite records storage costs. Many departments have large volumes of records that need to be kept, and the pile is growing. Retention periods can range from one year to seven years to forever, a complex and expensive responsibility to manage. Staff has to be trained, and new personnel have to be ready to assume records responsibilities. Today's agencies do not have the necessary time or budget to ensure that everyone is following proper policies.

The Solution

Our years of working with state, county, and local governments makes it clear that each agency needs a comprehensive, enterprise-wide information capture platform. CAPSYS CAPTURE can ingest and process complex and voluminous amounts of documentation for individual departments and across all agencies, acting in conjunction with your existing information management software to enhance and improve your current system. Documentation is easily accessible for internal users, other departmental agencies, and the entire constituent population.  CAPSYS CAPTURE ONLINE hosted in the Microsoft Azure Government Edition gives you the security you would come to expect from an industry leader in data and document capture.

Contact CAPSYS today to learn more about how we can assist you with your data and document capture initiatives!


Transportation and Logistics

Omni Channel Data and Document Capture for Retail and Consumer Logistics

CAPSYS provides the transportation and logistics marketplace with the ideal solution for data and document capture and workflow automation as this is still a largely paper driven industry.  The Transportation and Logistics marketplace are riddled with oversight and regulatory mandates. From hazardous waste, pharmaceutical products, food and beverage, nearly every package shipped these days has a level of documentation that accompany the shipments and copies of it need to be retained - proof of deliveries, bills of lading, packing slips, customs documentation, etc. Mountains of paperwork needs to be captured and archived.

The challenges and issues facing the Transportation and Logistics industry include but are not limited to:

  • Document copying
  • Multi-part carbon forms
  • FAX
  • Physical Storage Space
  • Microfilm
  • Administrative Costs

Specifically, the segments within the Transportation and Logistics marketplace commonly plagued by the problems listed above include:

  • Brokers
  • Airlines
  • Food Distributors
  • LTL, Long Haul Trucking Organizations
  • Relocation Providers - Commercial and Residential
  • Couriers

We have you in mind. It is as easy as 1 2 3

We understand that learning complicated, proprietary software packages can be very cumbersome especially when using outsourcing or temporary services personnel. That is why CAPSYS is built using web-browser technology which is easy to learn and become acclimated with quickly. Training can be done in minutes and even remotely. 

Flexibility and Adaptability 
CAPSYS' open architecture allows it to be easily integrated with all of the major transportation management and scheduling systems, proprietary solutions and the major ECM and Content Service vendors like Hyland OnBase, FileBound, Microsoft SharePoint Office 365 and more.  If you are in the midst of converting over to a new transportation management system, CAPSYS can be configured to temporarily store the electronic records until you are ready to upload the files into your new ECM or transportation management system once it is live and ready to go. 

Contact CAPSYS today to learn more about how we can assist you with your Transportation and Logistics related data and document capture initiatives!


Auto Dealers/Financing Groups

Deal Bags/Underwriting Document Capture Platform of Choice

Let's face it, your industry plays a vital role in this Nation's economy. Because of our unique web-browser technology, CAPSYS is the ideal software solution to help your organization overcome the challenges of converting large amounts of paper that originate within auto dealer groups and financing services sector. There are a plethora of records - credit applications, leasing agreements, sales contracts, DMV paperwork, and much more - that you are required to manage, process and maintain all while adhering to privacy concerns. Data is coming at your organization at lightning speeds in electronic form, FAX, email and of course paper. All of this essential information is absolutely critical to your firm during the underwriting process and is used to determine whether or not you have a credit worthy customer. Accuracy and timing is everything in your industry! With our secure Cloud technology, CAPSYS can help you and your IT department greatly reduces the amount of time you spend in deploying your data and document scanning solution. 

Power of Choice 
Whether you choose to purchase CAPSYS and deploy in an on-premises model or use it in the Cloud as a service, CAPSYS is the ideal solution for multi-location auto dealer groups, internal financing operations or third party external financing organizations. With CAPSYS, you can CAPTURE your documents in Chicago, New York, California and underwrite the business in Texas. CAPSYS CAPTURE helps your team make informed credit decisions faster than ever.

We have you in mind. It is as easy as 1 2 3

We understand that learning complicated, proprietary software packages can be very cumbersome especially when using outsourcing or temporary services personnel. That is why CAPSYS is built using web-browser technology which is easy to learn and become acclimated with quickly. Training can be done in minutes and even remotely.

Flexibility and Adaptability
CAPSYS' open architecture allows it to be easily integrated with all of the major financing systems systems, proprietary solutions and the content management vendors. If you are in the midst of converting over to a new financing system, CAPSYS can be configured to temporarily store the electronic records until you are ready to upload the files into your new system once it is live and ready to go.

Contact CAPSYS today to learn more about how we can assist you with your data and document capture initiatives!