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Yes, it is Complicated: PODCAST on REAL ID challenges

February 22, 2021 – REAL ID is indeed complicated. People need to bring in birth certificates, Social Security cards, utility invoices, and other records. The records must be safely scanned and returned in good condition to the owner. Registry or DMV staff must verify with the documents’ originators that the documents are authentic.

Find out how IDT and the Content Services Platform Industry such as Kodak Alaris and CAPSYS Technologies makers of CAPSYS CAPTURE ONLINE have stepped up to greatly improve the REALD ID process!  Read the article and Watch the PODCAST on Federal News Network!

Kodak Alaris and IDT Develop Smart Scanning Solution to Help DMVs Achieve Real ID Compliance

ROCHESTER, N.Y., September 1, 2020 – Integrated Document Technologies (IDT) has partnered with Kodak Alaris to create a cloud-based solution – CAPSYS CAPTURE ONLINE – that helps departments of motor vehicle agencies across the United States comply with REAL ID requirements. The REAL ID Act establishes minimum security standards for license issuance and production and prohibits federal agencies from accepting for certain purposes driver’s licenses and identification cards from states not meeting the Act’s minimum standards.

Download and read the full press release by clicking here!

IDT, Retarus and Kodak Alaris Jointly Offer Smart “Scan to Fax” Solution

ROCHESTER, N.Y., December 10, 2019 – IDT, a long-standing integration partner of Kodak Alaris, is collaborating with Retarus to provide a fully integrated, easy to use “scan to fax” solution. The network-connected offering eliminates monthly dedicated phone-line charges while offering an alternative to analog fax machines and bulky multi-functional printers (MFPs) that require IT support and incur maintenance, per-click, and consumables charges.

Alaris INfuse graphic

The Alaris INfuse Smart Connected Scanning Solution, which has been recognized by the analysts at Buyers Lab with the Outstanding Achievement in Innovation award, enables Retarus and its channel partner network to replace customers’ aging fax machines, analog fax lines and MFPs. End users enjoy seamless document scanning coupled with an array of Retarus outbound digital faxing services, packaged in a solution that can be deployed by users for a low fixed monthly cost and without the need for IT support.

“Fax is an integral part of many business processes,” said Martin Hager, founder and CEO, Retarus. “Combining Kodak Alaris´ best of breed scanning solution with Retarus enterprise level cloud fax services opens up a whole well of new possibilities for users. We are excited to be rolling this out together with IDT to a vast roster of high-profile customers.”

The purpose-built INfuse Scanning Solution requires no PCs or drivers. It handles a range of media and document types and creates high quality images that can be consumed directly into downstream, automated business processes, including the Retarus Mail to Fax offering.  Cost savings and faster access to critical information provide a strong case for replacing fax machines with the Alaris INfuse Solution, often paying back in a matter of months.

Additional end user benefits include:

  • Eliminate at least $60.00 per month in analog fax line charges. For a 1,000-location retail store chain, this could exceed $720,000 annual savings.
  • Small form factor.Replace bulky, aging analog fax machines with a compact, secure, scan to fax solution. Sleek design and Wi-Fi connectivity extend placement options.
  • Fully finished, compressed image files maximize network efficiency.
  • Easy setup.One button simple set-up allows a business-level user to install and deploy by scanning a single encrypted setup sheet configured by IDT, requiring no onsite IT support, a huge cost saving. INfuse offers easy integration, remote configuration and fleet management via a bi-directional API.
  • Fleet management. INfuse is an IoT device that provides real-time status, overall device health, and the ability to remotely update and deliver new application services to devices nearly instantaneously. Central control of hundreds or thousands of remote devices enables proactive trouble shooting and eliminates the need for costly on-site visits.
  • The INfuse solution utilizes two separate encrypted and secured data channels – one for device management and the other for document transmission – addressing the privacy needs of today’s organizations.
  • Exception Handling.The ability to confirm success or identify an exception at the point of scan is revolutionary in terms of reducing the costs of downstream exception handling.

The INfuse Smart Connected Scanning Solution offers network-connected capture that sits at the front edge of an organization’s process and integrates directly into a line of business system. Combining INfuse’s smart connected scanning capability with the Retarus fax service allows easy and reliable content onboarding for customers that utilize faxing as part of their business process.

“Organizations face challenges in reliably getting data into their business processes,” said Chris Van Zandt, Vice President Marketing & Product Management, Alaris, a Kodak Alaris business. “The INfuse Solution combines Alaris hardware, software, and information capture expertise with partner-specific business applications to drive automation and efficiency for end users. In addition to ‘scan to fax’ solutions, we are addressing challenges with Invoice Processing, Accounts Payable, Accounts Receivable, Customer Account Management, Medical Records, HR Records, Logistics and more.”

“The INfuse Smart Connected Scanning Solution coupled with Retarus Cloud Messaging Services is a game changer for Retarus’ customer base and its channel partner community,” said Paul Szemplinski, Founder & CEO, Integrated Document Technologies, Inc. “INfuse’s compact form factor coupled with its impressive speed, paper handling and image quality characteristics, dual channel security model, rapid Cloud-based deployment and management services make INfuse the ideal outbound fax and document scanning solution for Retarus’ customers.”

IDT will serve as “master VAR” in the U.S., reselling the Alaris INfuse Solution to Retarus’ channel partner network, which will in-turn sell the solution to end users.

About Alaris, a Kodak Alaris Business

Alaris is a leading provider of information capture solutions that simplify business processes. We exist to help the world make sense of information with smart, connected solutions powered by decades of image science innovation. Our award-winning range of scanners, software and services are available worldwide, and through our network of channel partners. For more information, please visit AlarisWorld.com and follow us @AlarisWorld.



Recently Alaris, a Kodak Alaris business announced the S2000 platform which is a feature rich document capture device by itself.  The S2080w boasts a number of innovative features such as long paper length handling (for medical apps), wireless connectivity, small form factor, impressive speed and a lightweight built-in jogger that does a really good job of straightening the paper prior to going through the scanner’s feeder / roller assembly.  Usually you find joggers for scanners that run in the few hundred dollar range or more and they are external to the scanner device.

s2000 series from Kodak alaris

The jogger worked really well during our testing.   The other neat feature we like about the S2080w is the ability for partners like us to be able to generate custom configuration worksheets called, “Scan EasySetup Document” that generates a QR code that encapsulates all of the configuration settings.  The benefit here is that the customer takes the scanner out of the box and installs the hardware, powers the device up and hits a button to consume the configuration page.   After this process is complete (about a couple of minutes or so), the scanner becomes fully operational.  Think about that from a rollout perspective when you are talking about hundreds if not thousands of location installations.  The quality of the scans are dynamite (Kodak Alaris is known for their Image Processing techniques), the integration effort from an Independent Software Vendor perspective was a snap.  There is a lot more to this device and you can watch a brief demo (3 minutes) of the S2000 integrated with CAPSYS CAPTURE ONLINE by clicking here.

Here is something though that is of great dollar and cents value.  The S2000 makes an outstanding hardware capture device that not only can be used for document scanning, but also for faxing when coupled with Retarus’ Cloud-based Global Messaging offering which includes FAX, email and SMS services.  The S2000 solves a huge problem for national Retailers, Pharmacy, Food and Beverage, Healthcare industries just to name a handful.  A lot of these organizations still operate using paper based fax machines that rely on POTS (plain old telephone service) lines.  Yes, you heard that correctly.  Or, they have PRI lines that have digital to analog converters that allow a fax machine plug into a POTS line.  Let’s discuss Retail market a bit and haves it serve as an example as it will apply generally across the board.

A Retailer with 1500 locations receives product at their local store on a daily basis.  With that they’ll be getting packing slips, PODs, etc.  In the Food and Bev industry, this is ultimately how that retail location will authorize payment for invoices that get delivered back to corporate.  Spoilage, damaged goods, short ships, missing items, etc. are all issues that plague that industry and others as well.  The Direct Store Delivery is what consumers want – they want fresh and they want it grown locally.   However, the wants of consumers create a problem –  the local store is inundated with an influx of paper receivers/ picking tickets/packing slips, etc.   All that paper needs to get delivered back to corporate usually by way of FAX, US Mail, overnight services or it might be scanned with a MFP.  Some organizations mandate FAX transmission delivery because of legal requirements
(transmission confirmation receipts, FAX protocol and image format).  Other organizations may use MFP’s but find they are overly complex for the task at hand.  Mail and overnight services increase costs and introduce a point of failure and delay into the process.

The Better Mousetrap – Using the Retarus integration with Kodak Alaris and CAPSYS CAPTURE ONLINE, all of these documents can be ingested with the S2000 in a reliable and consistent manner.   From a FAX perspective because the S2000 securely plugs into the existing Retailer’s network infrastructure (hardwired network connector or wireless on certain models), the POTS line monthly cost multiplied by 1500 store locations evaporates.  No PC is required to scan or fax either.  The Retail location always sends their documents back to the same corporate fax number, so sending the docs is as easy as selecting a pre-defined phone number from the phone book and their done.  Retarus takes it from there.  The sender gets their FAX deliver confirmation receipt via Retarus.  And, if the invoices needs further processing and posting to corporate’s ERP system by way of an automated capture workflow and data extraction process, that’s where CAPSYS CAPTURE ONLINE comes into play. CAPSYS can then direct all of the document contents and meta data over to a Hyland OnBase workflow for further downstream AP processing and posting into an SAP, Oracle Netsuite or Microsoft Dynamics ERP system.

You could do the math quickly and realize this device saves the organization $900,000.00 a year ($50.00 per POTS line *12 Months * 1500 locations).  That is a lot of operating savings realized not only in a single year, but years to come.   You can also eliminate the MFP device costs, maintenance costs and the fact they just aren’t the right tool for the job in terms of quality document consumption and image perfection unlike the S2000 – where you also gain both productivity and operational cost savings.  When you are provisioning 1000+ locations, nothing matches what you can do with the S2000 provision tools that ISV and integrators such as CAPSYS Technologies and Retarus can benefit from as a result of Kodak Alaris’ well thought out tool set.

If you were looking for the Fax device / MFP solution replacement, stop and consider the Kodak Alaris S2000 integrated with Retarus Global Messaging and CAPSYS CAPTURE ONLINE – you won’t regret it and your peers will envy you!