Content Management Systems + Distributed Capture = Green IT
Going green is more than a trend, it is now a reality in our everyday lives. We read about it and hear about it on TV, radio and the internet as part of our daily stream of information. Organizations of all types, regardless of industry, are finding that reducing their carbon footprint makes good business sense - it is good for the planet and the company bottom line. Content and document management systems have long offered the ability to realize quantifiable business benefits, efficiencies, and savings. With the focus on Green IT, these same systems can support corporate-wide environmental initiatives while positively impacting the bottom line.
By capturing information at the source at your place of business, you can eliminate shipping costs associated with moving and transporting paper around to a central location for processing. You can still take advantage of "knowledge workers" centrally located to handle, index and process scanned documents.
Through a Web-based interface, workers in the next cube, on the floor below or across the globe can share business critical information inside the company as well as with partners, vendors and clients. The need for hardcopy documents is eliminated, so paper use is dramatically decreased. This also reduces the energy, chemicals and costs associated with manufacturing, shipping and delivering paper-based documentation.
By implementing business process management, a common component in most systems, users can work faster and smarter by automating business processes and working with documents electronically (in some cases viewing electronic documents simultaneously eliminating the need for copies). This can dramatically reduce the time it takes to process work from weeks to minutes.
Web-based content management systems support telecommuting and reduce travel for employees allowing them to be located anywhere around the world. By working with documents electronically in these "virtual office" settings, workers can freely connect with each other, collaborate and share documents, and minimize waste.
The costs involved with paper-based file cabinet storage such as the space itself, the energy to heat or cool it and the building’s upkeep can be significantly reduced through the use of an electronic content management system for archiving needs.
Many of our clients are realizing these benefits and more. One day, our first response to view and process information will be to access information through a browser on our computer and not a file cabinet. Until then, it is great to know that you can reduce expenses and while acting environmentally responsible.
The Green benefits of distributed capture...
Eliminate transportation and fuel costs (lower carbon emissions!)
Eliminate shipping and handling costs (lower carbon emissions from your shipping partners)
Reduce paper consumption - Capture the paper at the point of origin, no copying/faxing/filing
Reinforce the concept of looking and processing information and documents electronically, beginning at their source
Scanning and indexing documents electronically is much more effiicent that manually filing the paper
For additional information, please contact us today about our leading Web-based distributed document capture and capture process management solutions for document management systems.